Join the Board!

Term: 1 year
Reports To: VP Operations
Summary
The Membership Director facilitates membership growth and retention by directing new membership campaigns, managing active and prospective members information, and recruiting new members. They will be responsible for gaining sponsorship, developing program timelines and goals, drafting communications, and securing a venue, equipment, food and drink as needed. The director will be supported by an experienced AIGA advisor and be provided with a toolkit to support their planning and execution.

Membership Director Application

Responsibilities

• Create and execute an engagement strategy that considers new ways to give back to local membership via additional benefits, special engagements, etc.
• Maintain membership list and encourage membership to keep update contact info
• Track and report membership numbers and statistics at monthly board meetings
• Welcome new members and remind current members to renew their memberships
• Maintain awareness of benefits and categories of membership
• Assist with event attendee list, keep attendance at events (members, and non-members) if not digitally accounted for
• Verify that all volunteers, current and potential, are members of AIGA Northwest Arkansas. For any person inquiring for a volunteer position who is not an active member, direct them to the membership page to join.
• Advocate for members on a chapter level and take membership issues to national
• Present membership materials, and answer questions at events
• Ensure the chapter has ample and updated membership materials for upcoming events
• Lead membership drives
• Work with other directors to establish relationships with volunteers to enable chapter success
• Manage supporting committee
• Attend at least 75% of chapter events annually

Term: 1 year
Reports To: VP Operations
Summary
The Communications Director will act as editor-in-chief for all AIGA Northwest Arkansas’ communications. They will manage and maintain consistent branding and personality across all AIGA NWA materials, digital and print, as well as offer strategic insight into chapter communications.

Communications Director Application

Responsibilities

• Provide strategic insight as well as communication chapter initiatives and goals
• Work with Program Directors to execute promotion for events via digital and printed materials
• Advise Program Directors to ensure communications tasks are completed on time and within budget
• Support other directors in coordinating with printers and vendors
• Oversee chapter website, update content, and inform VP of Operations of any operational issues
• Oversee planning and implementation content calendar/social media strategy
• Coordinate photography, of events, for chapter website and social channels
• Advise art direction of event graphics, maintain a database of sources for designers from the community to contribute, ensure all needed sizes and media are built out
• Provide toolkits to Program Directors for social media communications, email & PR communications, and any additional communications
  • Editing copy for and posting to social media channels (Facebook, Instagram, and Twitter)
  • Writing press releases, posting to community calendars, and communicating with media
  • Editing director provided content and sourcing writers from membership for guest posts
  • Oversee and implement MailChimp email campaigns and announcements
• Attend at least 75% of chapter events annually.

Term: 1 year
Reports To: VP Operations
Summary
The Recurring Program Director will work with their advisor to create a proposal for recurring programming for the 2020 year. They will coordinate the planning and execution of their proposed program in collaboration with their committee. They will be responsible for gaining sponsorship, developing program timelines and goals, drafting communications, and securing a venue, equipment, food and drink as needed. The director will be supported by an experienced AIGA advisor and be provided with a toolkit to support their planning and execution. They will coordinate with the Communications Director to promote your programming and touch base weekly with the VP of Operations to ensure adequate progress is being made and to help you troubleshoot any issues.

Recurring Program Director Application

Responsibilities

• Create a proposal for a recurring program that aligns with the vision and mission of AIGA
• Establish timelines, checklists, and milestones in collaboration with their advisor as part of the proposal
• Participate in a weekly touch base with the VP of Operations to keep the programming on track and ensure that you have the support you need to be successful
• Collaborate with and delegate tasks to the supporting recurring program committee
• Work with your committee to coordinate with printers and vendors
• Work with your committee to draft all communications related to the recurring program following the toolkit provided by the AIGA board
• Coordinate with the director of communications on the execution and timing of all communications
• Seek out and attain sponsorship to partially or wholly fund your recurring program
• Establish how you define success for your program
• Coordinate the creation of graphic and print materials for your program
• Attend monthly board meetings on the first Wednesday of every month
• Submit a monthly report to the VP of Operations for inclusion in the monthly board meetings
• Attend at least 75% of chapter events annually.

Term: 1 year
Reports To: VP Operations
Summary
The Student Programs Director will work with their advisor to create a proposal for student programming for the 2020 year. They will coordinate the planning and execution of their proposed program in collaboration with their committee. They will be responsible for gaining sponsorship, developing program timelines and goals, drafting communications, and securing a venue, equipment, food and drink as needed. The director will be supported by an experienced AIGA advisor and be provided with a toolkit to support their planning and execution. They will coordinate with the Communications Director to promote your programming and touch base weekly with the VP of Operations to ensure adequate progress is being made and to help you troubleshoot any issues.

Student Programs Director Application

Responsibilities

• Create a proposal for student programs that aligns with the vision and mission of AIGA
• Establish timelines, checklists, and milestones in collaboration with their advisor as part of the proposal
• Participate in a weekly touch base with the VP of Operations to keep the programming on track and ensure that you have the support you need to be successful
• Collaborate with and delegate tasks to the supporting student programs committee
• Coordinate with printers and vendors
• Work with your committee to draft all communications related to student programs following the toolkit provided by the AIGA board
• Coordinate with the director of communications on the execution and timing of all communications
• Seek out and attain sponsorship to partially or wholly fund student programs
• Establish how you define success for your program
• Coordinate the creation of graphic and print materials for your program
• Attend monthly board meetings on the first Wednesday of every month
• Submit a monthly report to the VP of Operations for inclusion in the monthly board meetings
• Attend at least 75% of chapter events annually.

Term: 1 year
Reports To: VP Operations
Summary
The Portfolio Review Director will work with their advisor to plan and execute the annual portfolio review for the 2020 year. They will coordinate the planning and execution of the portfolio review event in collaboration with their committee. They will be responsible for gaining sponsorship, developing program timelines and goals, drafting communications, and securing a venue, equipment, food and drink as needed. The director will be supported by an experienced AIGA advisor and be provided with a toolkit to support their planning and execution. They will coordinate with the Communications Director to promote the event and touch base weekly with the VP of Operations to ensure adequate progress is being made and to help you troubleshoot any issues.

Portfolio Review Director Application

Responsibilities

• Create a proposal for the portfolio review event that aligns with the vision and mission of AIGA
• Establish timelines, checklists, and milestones in collaboration with their advisor as part of the proposal
• Participate in a weekly touch base with the VP of Operations to keep the event planning and execution on track and ensure that you have the support you need to be successful
• Collaborate with and delegate tasks to the supporting portfolio review committee
• Coordinate with printers and vendors
• Work with your committee to draft all communications related to portfolio review following the toolkit provided by the AIGA board
• Coordinate with the director of communications on the execution and timing of all communications
• Seek out and attain sponsorship to partially or wholly fund portfolio review
• Establish how you define success for the portfolio review event
• Coordinate the creation of graphic and print materials for your portfolio review
• Attend monthly board meetings on the first Wednesday of every month
• Submit a monthly report to the VP of Operations for inclusion in the monthly board meetings
• Attend at least 75% of chapter events annually.

Term: 1 year
Reports To: VP Operations
Summary
The Annual Programs director is responsible for creating and executing at least one large event each year that aligns with the chapter’s goals. They must secure venues, speakers, all needed equipment and food/drink as needed. They will manage and collaborate with a committee to plan and execute their events. The director will be supported by an experienced AIGA advisor and be provided with a toolkit to support their planning and execution. They will coordinate with the Communications Director to promote these events and touch base weekly with the VP of Operations to ensure adequate progress is being made and to help you troubleshoot any issues.

Annual Program Director Application

Responsibilities

• Create a proposal for an annual program that aligns with the vision and mission of AIGA
• Establish timelines, checklists, and milestones in collaboration with their advisor as part of the proposal
• Participate in a weekly touch base with the VP of Operations to keep the program planning and execution on track and ensure that you have the support you need to be successful
• Collaborate with and delegate tasks to the supporting annual program committee
• Coordinate with printers and vendors
• Work with your committee to draft all communications related to your program following the toolkit provided by the AIGA board
• Coordinate with the director of communications on the execution and timing of all communications
• Seek out and attain sponsorship to partially or wholly fund your annual program
• Establish how you define success for your program
• Coordinate the creation of graphic and print materials for your annual program
• Attend monthly board meetings on the first Wednesday of every month
• Submit a monthly report to the VP of Operations for inclusion in the monthly board meetings
• Attend at least 75% of chapter events annually.

Term: 2 years
Reports To: Executive Committee
Summary
The Vice President (VP) of Finance is a an executive committee member responsible for maintaining and overseeing the financial planning and stability of the chapter. The VP of Finance ensures that programs and events are financially viable. The VP of Finance also works with the board to set and achieve long-term financial goals for the good of the chapter and in alignment with the AIGA mission. The VP of Finance keeps a permanent record detailing all received and disbursed funds, the source and purpose of the funds, and any applicable receipts. The VP of Finance also prepares and files income tax returns and other corporate filings required by the state Taxation and Revenue Department and the IRS.

VP of Finance Application

Responsibilities

• Work within highly ethical boundaries regarding all financial related decisions
• Receive, monitor, and disperse chapter funds
• Lead annual budget creation with board of directors and file an annual report with AIGA National Office
• Generate financial reports including year-to-date income and expenses, event profit loss statements.
• Keep physical records of receipts, key financial forms and documents (i.e., tax returns, insurance, chapter checkbook, bank statements, debit card and non-profit status forms);
• Prepare and file income tax returns and other corporate filings required by the State Taxation and Revenue Department and the IRS or delegate this to a board approved CPA
• Prepare and share a monthly report at board meetings that summarizes membership dues, deposits, expenses, and a profit loss statement for each event. Alert the board to cost overruns.
• Manage, collect and secures all payments at chapter events with card readers and/or a cash box (i.e., provide adequate change and receipt book; ensure proper cash handling practices are followed by volunteers; and collect appropriate admission costs at the event)
• Approve appointment of chairs as needed to help with finance and sponsorship
• Ensure the incoming VP of Finance receives a complete set of financial records and relevant financial files.Step in for any responsibilities lacking by other missing or inactive directors in their absence
• Attend at least 75% of chapter events annually